35th Annual Conference
March 27-29, 2023
Conference Presenter Resources
Note: Registration comped for all presenters. No registration code needed. Select “presenter” for registration type during registration. For registration questions, email workplaceforumpresenters@augsburg.edu.
January 13, 2022
Presenter Marketplace Booth Registration Open
Presenter Marketplace Booth Registration Open. Booths are limited and allocated on a first come first serve basis. There are 30 available booths. Marketplace booths come with one complimentary registration. For questions about booth registration or complimentary conference registration contact workplaceforum@augsburg.edu.
January 20, 2022
Presenters notified of session date and time of their presentation(s).
January 27, 2022
Informational webinar and question and answer session. Replay available below.
February 3, 2022
Deadline for edits to sessions.
Deadline for ADA requests.
Deadline for breakout room confirmations. The minimum per breakout room is 10 participants.
Deadline to notify if providing coordinator (see below for more information).
February 25, 2022
Deadline to confirm Session Producer
February 28, 2022
Deadline to submit information for the Book List
March 7, 2022
Deadline for complimentary registration
March 21, 2022
Pathable Platform Opens
Create your Presenter profile
Upload PowerPoint Slides
Upload handouts and attendee pre-work (if any).
Create polling questions.
March 28, 2022
Pathable Platform opens to Conference Participants
April 5-7, 2022
34th Annual Conference
Questions?
Your Virtual Presentation
We are using the Pathable virtual platform for our 2022 conference! There are multiple great features with the Pathable, including:
- Uploading your handouts
- Creating your own polling
- Communicating with your Participants
- Pre-session chat
- Discussion forum
- One-on-One messaging
All sessions will be recorded and uploaded to the platform and available to participants for three months following the conference.
ZOOM Virtual Backgrounds (for workshop presenters only)
Pathable Platform for Speakers
- Introduction: Start Here
- Preparation Before the Event
- Upload a File to your Session Page
- Create and Manage Polls
- Presenting in a Session
- Using Zoom Controls
- Presentation Pro Tips and Best Practices
- Use a Dual Screen or Split Screen for Presentations
- Speaker FAQs
Click here to watch a Pathable Speaker Training video. Download the slides for this video here.
Presentation Expectations
- Presenters demonstrate exceptional expertise around proposed content
- Sessions are not to be a lecture or platform for selling products and services. If we receive evaluation feedback that indicates a sales approach, that presenter will not be invited back to future Forum conferences.
- Objectives are tailored to the high end of the designated learning level
- Topics are bold, challenging and forward thinking
- Sessions presented by consultants and a client representative(s) who can speak to lived experience will be highly considered
- For ALL virtual presentations, the maximum number of presenters is limited to four
- Presentations must be given in a visually engaging virtual format
- Presenters are required to provide handout materials reflecting session content for accessibility and post conference use
- All materials and presentations must be available in ADA accessible formats: Microsoft Word, PowerPoint, Adobe Acrobat, and Google Grackle all provide an Accessibility Checker feature. The Accessibility Checker verifies your file against a set of rules that identify possible issues for people who have disabilities. ALL handouts and slides must pass the Accessibility Checker. Slides must be uploaded into the virtual platform by March 21, 2022. To learn about the Accessibility Checker, and more, reference the Creating Accessible Content document created by the Augsburg CLASS Office. Click here to view the document.
Session Materials
Experience shows us that sessions without handouts uniformly receive lower session evaluations. Please provide handouts for your presentation, even if only in the form of PowerPoint slides. You may upload as many handouts as necessary for your session.
In order to provide universal access to all participants we plan to add closed captioning to all presentations. In order to ensure accuracy, we require that you submit a glossary of terms and your PowerPoint slides.
Download the Powerpoint Template – Download
Accessibility Requirement
All materials and presentations must be available in ADA accessible formats.
Rehearsals
In February and March, you will be contacted by Stagetime Productions to schedule a mandatory technical rehearsal for all presenters and assistants in your workshop.
Conference Registration for Presenters
- All presenters are required to register for the conference. The deadline for complimentary online registration is March 7, 2022.
- Utilize this link to receive complimentary registration: COMING SOON.
- Marketplace Registration includes one complimentary registration for Marketplace Staff. Any additional staff can register as “Booth Staff Only” to receive access to the booth (they will be limited only to the Marketplace). Booth Staff registration can only be found in Marketplace Registration.
Session Producers (Provided by Presenter)
- The Session Producer is a session assistant selected by the Presenter to provide support during their session.
- This may include but is not limited to
- Guiding slides
- Monitoring chat & Q&A
- Launching polls
- This may include but is not limited to
- Session Producer only has access to the session they are producing.
Session Producer must be present at Presenter training with StageTime Productions prior to the conference.- Will go over
- How to access the conference platform.
- How to access your session.
- How to access chats and polls.
- How to upload documents (slide deck, resources, etc.)
- Deadline to confirm Session Producer is February 25th, 2022.
- Please email confirmation to workplaceforumpresenters@augsburg.edu
Presentation Polices
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Availability – Submission of a proposal is an agreement to present on any of the conference dates (April 5, 6, or 7, 2022) if your proposal is accepted.
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The Forum reserves the right to repackage any recorded programming for sale in formats other than the originally produced format.
Book List
The Forum is creating a book list as a pre-conference engagement resource to prepare participants for the conference experience. Presenters are encouraged to share any books they have written which are related to the topics they are presenting on. Please send the title, authorship, publisher, and where conference participants can find it to workplaceforumpresenters@augsburg.edu.
MARKETING TOOLKIT
Use this toolkit of branded conference resources and assets to promote your participation at this year’s conference.
Presenter Benefits
Workshop, Trend Talk, Featured Session, and Spotlight Series presenter benefit package:
- Complimentary Full Conference registration (valued at $1,000, subject to change).
- One complimentary Forum Marketplace booth, (Valued at $1,200, subject to change). This includes one full conference access complimentary exhibit staff; a second complimentary exhibit staff must be registered as “booth staff only” and will only have access to the Marketplace. This benefit is not guaranteed to all presenters and is subject to booth availability on a first-come first-served basis. A maximum of 30 complimentary exhibitor booths will be reserved for presenters. Beyond that number, booths can be purchased by presenters at a discounted rate of $600. For the discount code contact workplaceforum@augsburg.edu. Presenters wishing to take advantage of their complimentary booth MUST register for a booth separately. We only allow one booth per organization, even if there are multiple presenters from the same organization. Please contact The Forum at workplaceforum@augsburg.edu for details.
- Additional staff can be added through the exhibit booth process at the rate of $800 per person not to exceed four persons. This allows full-conference access.
- Networking at the largest workplace diversity conference in the country.
Webinar benefit package:
- Complimentary Full Conference registration (Valued at $1000, subject to change).
- Networking at the largest workplace diversity conference in the country.
Podcast benefit package:
- Complimentary Full Conference registration (Valued at $1000, subject to change).
- Networking at the largest workplace diversity conference in the country.
Professional Development Lab (PDL), Diversity Executive Forum (DEF), Higher Education Forum (HEF), Non-Profit Forum (NPF) benefit package:
- Complimentary Full Conference registration (Valued at $1000, subject to change).
- Networking at the largest workplace diversity conference in the country.
Forum Marketplace
The Marketplace booth registration will open on Monday January 13, 2022. There are only 30 complimentary exhibit booths available to presenters, offered on a first-come, first-served basis. Once those 30 booths are filled, you may purchase a discounted booth ($600).
The discount code: TBD
This code subtracts $600 from your total.
Presenter Policies & Guidelines
- Availability – Submission of a proposal is an agreement to present on any of the conference dates (April 5, 6, or 7, 2022) if your proposal is accepted.
- The Forum reserves the right to repackage any recorded programming for sale in formats other than the originally produced format.
Please click the button below to view the complete presenter policies & guidelines
Guest Policy
We encourage you to promote your participation at The Forum to all clients and colleagues; however, please note guests, colleagues, or other persons will not be comped into your session without explicit permission from The Forum. We encourage those who wish to attend your session to register as attendees so they may experience the conference at its fullest. Guest registrations are non-transferable.
Sponsorship
To further expand your participation at The Forum, we invite you to consider becoming a Sponsor. For more information on Sponsor benefits, please contact Michael Graves at michael@inclusionaction.com.